Birth Certificates are issued by the ND State Department of Vital Records

https://www.health.nd.gov/vital

Phone: (701) 328-2360

Address

ND State Department of Health
Division of Vital Records
600 East Blvd Ave
Bismarck, ND 58505-0200

Complete a PHI Amendment Request form (found under Forms on the right) and submit it to Release of Information.

Once received, your request and chart will be reviewed. For more information on the process, please review the PHI Amendment FAQ on page 2 of the form.

In some situations there is a charge for the release of medical records. Please review the ROI Price list under Forms. (Right side of the page)

The cost of records cannot be determined until after the request is processed and the number of pages is determined. Once the request has been processed, an ROI Specialist will contact you via phone, e-mail, or mail with the amount due. Payment can be made by Cash, Check, Credit Card, or Money Order.

If there is an executor of estate, the executor must sign and submit the Release of Information Form. A copy of the legal documents naming the executor and a copy of the death certificate is also required.

If there is no executor of the estate, then the patient’s next-of-kin can sign and submit the Release of Information Form. A copy of the death certificate is required.

Specify on the Release of Information Form that you are requesting Billing. ROI can direct the release to Billing for processing, or you can send the Release directly to the Billing office.

Trinity Health Billing
P.O. Box 5010
Minot, ND 58702
Clinic Billing Phone: (701) 857-5650
Hospital Billing Phone: (701) 857-5105
Fax: (701) 857-3011

Specify on the Release of Information Form that you would like Radiology Images.

The Imaging will be provided on a CD and can be mailed or picked up.

• Images going to another facility that is linked to Trinity Health can be pushed electronically. (most ND facilities and Mayo Clinic)

A COVID vaccination card is a one-time thing provided when you receive your vaccinations. They cannot be re-created.

Release of Information can provide a full immunization record that does include the COVID vaccinations.

The requested records will be delivered in the method chosen on the Release of Information Form.

NOTES:

• Records can only be faxed if there are 50 pages or less. If there are more than 50 pages, the records will be mailed.
• There is a file size limitation on e-mail. If the file is too large, the records will be mailed.
• Unsecure E-mail – Health information sent via unsecure e-mail may be at risk of inappropriate access. By selecting this option on the Release of Information Form, you are accepting this risk.

Once the Release of Information is received, the release process may take up to 30 days. All requests are processed in the order they’re received and Trinity Health ROI strives to process requests as quickly as possible while still maintaining confidentiality.

With Trinity Health’s Patient Portal you can view medical records and testing results dating back to 2014, communicate with your provider or schedule appointments; however, there are some limitations to what can be viewed on the Patient Portal. To sign-up for the patient portal online click HERE or you can sign up in person at your next doctor’s appointment or at the Release of Information office.